Ricoh Aficio IS 2230 Instrucciones de operaciones descargar pdf (Pagina 47)

Using the Document Server

35

3

Using the Document Server

Storing Data

❖ File name

Stored documents are automatically

named "COPY0001", "COPY0002".

You can change assigned file

names.

❖ User name

You can register a user name to

identify the user or user group that

stored the documents. To assign it,

you can register the user name us-

ing the name assigned to the user

code, or by entering the name di-

rectly.

Reference

For details about user name, see

p.70 “Registering Names”.

❖ Password

To prevent unauthorized printing,

you can set a password for any

stored file. A protected file can

only be accessed if its password is

entered. When a password is set

for the documents, appears next

to the documents.

Reference

To store documents without using

Document Server function, see the

manuals for those modes.

Important

❒ Data stored in the machine might

be lost if some kind of failure oc-

curs. The manufacture shall not be

responsible for any damage result-

ing from loss of data.

❒ Be careful not to let anyone know

your password, especially when

entering a password or recording

it. Keep any record of your pass-

word in a secure place.

❒ Avoid using a single number or

consecutive numbers for a pass-

word such as "0000" or "1234",

since the numbers like this are easy

to guess, so using them will not

provide a worthwhile level of se-

curity.

❒ A document accessed with a cor-

rect password remains selected

even after operations are complete,

and it can be accessed by other us-

ers. To stop this, be sure to press

the {Clear Modes} key to cancel the

document selection.

❒ The user name used when adding

a document to the Document Serv-

er is to identify the document crea-

tor and type. It is not to protect

confidential documents from oth-

ers.

Note

❒

Enter a four-to eight-digit password.

❒ By default, data stored in the Doc-

ument Server is deleted after three

days (72 hours). You can specify

the time taken for the stored data

to be deleted automatically. See

p.65 “Auto Delete File in Docu-

ment Server”.

❒ If you do not want stored data to

be automatically deleted, select

[No] in Auto Delete File before stor-

ing a document. If you select [Yes]

later, data stored after will be auto-

matically deleted.

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